Team collaboration — sharing your reports

Team collaboration in md-log lets you create a team and share a document or an entire folder with teammates, so you can review the same reports together. It is free and runs entirely inside the hosted SaaS through your logged-in session (web or mobile). Each free team can have up to 5 members; if you need more seats or your reports must stay behind your own firewall, move to On-Premise.

Collaboration is a general-availability feature, not a beta. It works from your web or mobile session only — the MCP / personal-access-token path stays personal and owner-scoped, so agents keep writing into your private space.

What team collaboration is

A team is a small group you share reports into. Instead of keeping every .md report private, you share a specific document or a whole folder subtree into a team, and every member can open it. Editors and above can save new versions and annotate; everyone can read. This turns md-log from a personal review-and-archive layer (see the overview) into a shared, multi-author history your teammates can browse and mark up.

The hosted free tier is intentionally simple: one price (free), one cap (5 members), no separate paid team plan.

Create a team and invite teammates

From your web or mobile session you create a team, then invite teammates by email. A few things to know before you send an invite:

• The person you invite must already have an md-log account — there is no invite-link signup yet, so invite a teammate who has signed up.
• Sharing is team-scoped: you share into the team, not to one specific person. Everyone in the team with the right role sees the shared content.
• A free team tops out at 5 members, invites included.

Roles: who can do what

Every member holds one of four ordered roles. Higher roles include everything the lower ones can do.

Role	Read shared reports	Edit / save versions, annotate, create in shared folders	Manage members, roles & invites	Transfer ownership / disband
Viewer	Yes	—	—	—
Editor	Yes	Yes	—	—
Admin	Yes	Yes	Yes	—
Owner	Yes	Yes	Yes	Yes

Stroke authoring (pen/stylus) is available to Editors and above, and only on mobile/tablet — the web shows annotations read-only.

Share a document or a whole folder

You can share a single document or an entire folder into a team in one action. Sharing a folder shares its whole subtree, so new reports you add inside it are shared automatically. To make something private again, unshare it — nothing is deleted, it simply leaves the team.

Where shared content appears

Once something is shared with you, you find it in a predictable place:

• Web: inside your main file browser, under a Shared with me group, with a badge on each shared item.
• Mobile: in a dedicated Shared tab in the bottom tab bar (Files / Shared / Favorites / Settings).

One honest limit on mobile: shared content is online-only — it is not kept in the offline store, so you need a connection to open it.

Reviewing together

This is where teams pay off (and it builds on the review flow):

• Editors and above save new versions, rename, delete, and create documents inside a shared folder. Every save is still an immutable version, so the shared history keeps accumulating.
• Everyone sees teammates' pen annotations, kept as per-author layers and pinned to the exact document version they were drawn on — a multi-author markup overlay. Authoring happens on mobile/tablet with a stylus or finger; the web renders these annotations read-only.
• Per-user favorites: each member stars shared documents into their own personal favorites, independent of everyone else.

Ownership transfer and disbanding

The Owner can transfer ownership to another member, or disband the team entirely. Disbanding is safe: every shared document reverts to its original owner and nothing is deleted. Members simply lose access to what was shared, and the owner keeps their reports.

When to move to On-Premise

Hosted teams are the fast, free way to start collaborating. Move to On-Premise when either is true:

• you need more than 5 members / bigger teams, or
• your reports must stay behind your own firewall for data sovereignty.

On-Premise is self-hosted and gives you unlimited seats plus full data control; it is no longer the only way to get a team — just the right choice when you outgrow the free cap or need to keep everything in-house.